Who does whatLocked

• Jen — whistle at 4:45, attendance, pickup check-off at 5:30. Also runs the Group Four overflow on Tuesdays (instructing only, not doing it with them).
• Elsa — on the field the full practice. Session One: floats — water, bathroom runs, whatever a coach needs. Session Two: inputting Session One's metrics from a phone or laptop on the field. Session Two forms go home with her.
• Coaches — teach their group, record on the session form, hand it to Elsa at the whistle.
• Kasey — on-site Tuesday to teach Elsa the input, and staying as many sessions as it takes to be smooth.

Three sports a day, not four

• Tuesdays — Dance Fitness (Nico), Volleyball (Amanda), Soccer (Dave).
• Thursdays — Dance Fitness (Nico), Volleyball (Amanda), Ultimate (Jeff).
• Group Four is the optional overflow: boot-camp fitness with Jen on Tuesdays, Dave on Thursdays. Only for a child who absolutely will not do their group's sport — expect one or two kids, if any.

Trial week vs. the rotationRead this

Sept 15 & 17 — still trying out the sports. Same groups as Month One below, so coaches meet their real rosters and Elsa's pipeline gets a dry run on real data.

Sept 22 — Month One rotation officially starts and runs Sept 22, Sept 29, Oct 6, Oct 13. Sports rotate every four weeks, so a kid who doesn't have dance, soccer or ultimate this month gets it next month.

Headcount

35 kids on Thursdays, 33 on Tuesdays — Cecilia and Eliana come Thursday only.

Open itemsConfirm

• Fitness baseline can't fit the rotation as written — Dave is Tuesday-only and Jeff is Thursday-only, so under one fixed month a kid may never meet them. Recommendation on page 4.
• Name list needs last names for Elijah, Gabe, Eliana, Kinslee, Lillian, Layla, Cecilia and Isaiah, and one spelling each for Abby/Abigail Radosti, Abigail Carter and Thadd/Thaddeus — Elsa needs unique names to key data against.
• Dated schedule from Thursday still to circulate.

The problem with one-metric-per-coachDecision needed

The old plan gave each coach one metric. That worked when all four sports ran daily and every group met every coach. Under this rotation they don't: Dave only coaches Tuesdays, Jeff only Thursdays, and a kid keeps the same rotation for four weeks. Several kids would finish Month One with two of the four metrics and no way to get the others.

Recommendation: every coach runs all fourProposed

• In week one of each month (Sept 22 & 24, then the first week of Month Two), each coach spends ~10 minutes of each session running all four metrics on the group in front of them.
• Groups are 6–16 kids, so run them in pairs — one kid works, one counts.
• Every kid gets all four from whoever they happen to have. Same numbers, one page, no extra staffing.
• Remaining weeks are pure instruction. Optional re-test at the end of the month to show improvement.

Needs a yes from all four coaches, plus David's sprint distance and the rep-count standards, before Sept 22.

What coaches record — and don't

• Attendance tick for every kid on the sheet.
• Level seen — circle ① ② ③ if you saw enough to judge. Blank is fine.
• Fitness numbers in the four metric columns, week one only.
• Tag letters from the legend below — as many as apply.
• Note for Elsa — one line, plain words, only if there's something worth a parent or a kid seeing.

No rubric scores yet. Nothing here is a grade or a placement; it's what you saw.

Observation tags

Write the letters, comma separated, in whatever order they come to you.

One form per session, not per day

The sheets that follow are one per coach per session. Session One's form goes to Elsa at the 4:45 whistle; Session Two's at 5:30. Don't hold both until the end — the whole point is that Elsa gets a head start on the field.

Three tabs, that's itLocked

1. Class log — the main tab. One row per kid per session. Columns A–Q, spec on the next page.
2. Fitness baseline — one row per kid, four metric columns. Filled in week one of each month.
3. Pipeline issues — anything Elsa couldn't read, couldn't map, or had to guess at. This tab is the real deliverable of the trial.

How many rows to expect

• Tuesdays — 33 kids × 2 sessions = 66 rows.
• Thursdays — 35 kids × 2 sessions = 70 rows. Cecilia and Eliana are Thursday-only.
• Roughly half get entered on the field, half at home.
• Trial week is Sept 15 & 17; Month One rotation runs Sept 22, Sept 29, Oct 6, Oct 13.

TrainingLocked

Kasey is on-site Tuesday to walk through the input live, and staying for as many sessions as it takes before Elsa is on her own.

What's on a coach form

Six things per athlete, and they map straight across:

• ☐ attendance tick → column I
• ① ② ③ level seen, circled → column J
• Four fitness columns, week one only → columns M–N
• Tag letters → column K
• "Note for Elsa" free text → column L

Nothing else on the form is data. No rubric scores exist yet — if a coach writes one in the margin, it goes in the note column, not a score column.

Don't interpretImportant

Tags and notes get copied verbatim — letters as letters, notes word for word. If handwriting is unreadable, leave the cell blank and log it in Pipeline issues rather than guessing; an unreadable cell is a finding, a guessed cell is corrupted data.

Before Sept 15Needed

• Passport slugs for all 35 kids, so column H is pre-filled rather than looked up mid-entry.
• Last names for Elijah, Gabe, Eliana, Kinslee, Lillian, Layla, Cecilia and Isaiah — and one spelling each for Abby/Abigail Radosti, Abigail Carter and Thadd/Thaddeus.

What the example is teaching

• Row 3 — no last name, no slug yet. Type the first name and a ?, and log it; don't invent a slug.
• Row 4 — no level circled. Leave blank; don't infer one from the note.
• Row 5 — no note written. A blank note is normal; only chase if the whole column is empty.
• Row 6 — an absent kid still gets a row, present = N, everything else dashed.
• Row 7 — a Group Four overflow kid. Sport becomes "Fitness", coach becomes Jen, and the note records what they were scheduled for. Same session, different row.

Then the same row goes into the passport

For each row, open that kid's passport and enter the level, tags, note and any metric. What we're watching: does the passport have somewhere to put every one of these fields? Does a tag render as something a nine-year-old understands? Does a missing value break the screen, or just sit empty? Does on-field entry from a phone actually work, or does it need a laptop?

Anything that doesn't fit goes on the issues tab. A trial where Elsa reports twenty awkward fields is a successful trial.

What counts as an issue

• Handwriting Elsa couldn't read.
• A field on the form with nowhere to go in the passport — or a passport field with nothing on the form to fill it.
• Session One's batch not finished by 5:30, and why.
• A tag that reads badly to a kid or a parent.
• A missing fitness value, and how the passport displayed the gap.
• A name matched by guesswork — four Radostis, three Cardennises, two Mukans, two Abigails, and eight kids without a last name.
• An overflow kid whose row didn't have a clean home.

What Elsa reports backAfter Sept 17

• Rows entered vs. rows expected — 66 Tuesday, 70 Thursday.
• How much of Session One she actually cleared on the field, and on what device.
• Average entry minutes per kid, from Class log column P. That's the number that decides whether this survives a real season at 35 kids.
• The blocks_launch = Y list, as short as possible.
• One sentence: would she run a real season on this, or does it need to be a proper form?

Still openConfirm

• Real passport slugs, and last names for the eight unknowns, before Sept 15.
• Phone or laptop for on-field entry — decide before Tuesday so Kasey trains on the real device.
• Who reviews this before October family access.